PawStay

The problem

Running a boarding or daycare business from notebooks makes it easy to miss a deposit or a vaccine date you meant to record. PawStay keeps stays, payments, balances, and the vaccine dates you enter in one Notion template.

Who it's for

Small pet boarding, dog daycare and kennel businesses.

What's inside

• Pages: Dashboard, Start Here (setup guide), Help Guide (6 module guides), Bookings, Care, Pets, Owners, Payments, and Suites (which also holds Add-ons). A synced side menu appears on every page.
• Stays: Service (Boarding per night, Daycare per day), Owner, Pets, one Suite, Check-in, Check-out, Booked rate, Discount, Cancellation fee, Status (Enquiry, Confirmed, Checked in, Checked out, Cancelled), and worked-out fields for Price breakdown, Total, suggested deposit (30%), Paid, Balance due, Payment status, Vaccine check, Setup check, and Rate check.
• Pets: Owner, Species, Breed, Size, Vaccination expiry, Feeding notes, Medication notes, Behaviour notes, Vaccine status.
• Owners: Phone, Email, Emergency contact, Notes, and worked-out Billed, Paid (net of refunds), Outstanding, Stay count, and Account.
• Payments: Stay, Type (Deposit, Balance, Refund), Amount, Date, Method (PayNow, Card, Cash, Bank transfer), Reference, Entry check.
• Suites: Type (Standard, Deluxe, Cat condo, Daycare), Rate, Capacity, Notes.
• Add-ons: Stay, Category (Bath, Nail trim, Medication, Extra walk, Pickup, drop-off, Other), Qty, Unit price, Line total, Entry check.
• Care Log: Date, Type (Feeding, Medication, Walk, play, Incident, Owner update), Pet, Stay, Done, Notes.
• Bookings tabs include All stays, Calendar, Booking board, Arriving next 7 days, In house now, Suite occupancy, Balances due, Refunds and credits owed, Setup issues, Rate check, and Booked charges by service (the 1 chart).
• The dashboard shows arrivals, who is in house, today's care, balances, refunds, vaccine alerts, and setup issues.

Questions

What is this?

A Notion ledger for pet boarding and daycare stays, deposits, balances, care, and the vaccine dates you enter. You duplicate it into your own Notion workspace. It is not on sale yet.

What is inside?

Seven databases: Stays, Pets, Owners, Payments, Suites, Add-ons, and Care Log. The dashboard shows arrivals, who is in house, today's care, balances, refunds, vaccine alerts, and setup issues.

What does it cost?

It is not on sale yet.

Does it include automations or integrations?

Formulas and rollups compute prices, balances, owner totals, vaccine status, and entry checks. A check flags when refunds exceed payments. There are no buttons and no Notion automations. It does not take payments, send invoices or reminders, stop two bookings of the same suite, check medication or admission records, or handle tax. New rows start without an icon.

How are prices worked out?

Boarding is per night. Daycare is per day, counting both dates. Each extra pet pays half the rate, and the suggested deposit is 30%.

Does it check vaccines?

It checks dates only. A stay is flagged Missing record or Expires before check-out. Vet records are not checked.

How do I start?

Follow the 5 steps on Start Here: Suites, Owners and Pets, your first stay, Money, then use the Dashboard every morning. Then delete the sample rows and keep the views.

Does it work on Notion's Free plan?

Yes. The one chart shows only if your workspace has not already used its free chart.